Millrise Medical Practice
Fair Processing Notice – Data
Protection Act 1998
Your Information and How We Use It
Why we collect information about you
This organisation keeps records about the health care and treatment you receive. These help ensure that you receive the best possible care from us.
How we keep your records confidential
Everyone working for the NHS is subject to the Common Law Duty of Confidence. Information provided in confidence will only be used for the purposes stated and consented to by the patient, unless there are other circumstances covered by the law.
Under the NHS Confidentiality Code of Conduct, all of our staff are also required to protect your information, inform you of how your information will be used, and allow you to decide if and how your information can be shared. This will be recorded in your records.
Other NHS organisations with whom we share your Personal Information
We may share your information for health purposes with Health Authorities, NHS Trusts, General Practitioners (GPs), Ambulance Services and other NHS Common Services Agencies such as Primary Care Agencies.
Information Sharing with Non-NHS Organisations
For your benefit, we may also need to share information from your health records with other non-NHS organisations, from which you are also receiving care, such as Social Services. However, we will not disclose any health information to third parties without your explicit consent, unless there are exceptional circumstances, such as when the health or safety of others is at risk or where the law requires it.
If we are asked to share information with a non-NHS organisation that does not directly relate to your care, we will always seek consent prior to any information being shared. If you choose not to consent to this when asked, then that decision will be recorded and respected.
Your right to withdraw consent for us to share your personal information
At any time you have the right to refuse/withdraw consent to information sharing. The possible consequences will be fully explained to you and could include delays in receiving care.
Your rights under the Data Protection Act
Patients, as data subjects, have a number of rights under the Data Protection Act, including a general right of access to personal data (electronic or paper) held on them.
Right of Access
How do I access my health records?
Under the Data Protection Act 1998, you have a legal right to access your health records. This could be in permanent form (e.g. on paper) or your access rights may be met by the Practice providing the facility for you to view your record without obtaining a copy
You have the right to have the information provided in an illegible format (explained where necessary, e.g. medical abbreviations)
Individuals wishing to exercise right of access should:
· Make an application to Linda Allen, Business Partner in writing to Millrise Medical Practice, 12 Millrise Road, Milton, Stoke on Trent, ST2 7BW
· Provide sufficient information to enable the Practice to confirm your identity
· Pay the relevant fee upon request
Under the Data Protection Act 1998 (Fees and Miscellaneous Provisions) Regulations 2001 the maximum fee that can be charged for providing copies of health records is £10 for computer records and £50 for copies of manual records or a mixture of manual and computer records. Charges are for copying and posting the records only and should not result in a profit for the record holder.
As well as having a copy of your health records, the surgery will also have a summary of any hospital tests or treatments that you have had. Any hospitals where you have had tests or treatment will also hold records
To see your hospital health records, you will have to contact the Hospital Trust where you were seen/received treatment
Power of Attorney
Your health records are confidential, and members of your family are not allowed to see them unless you give them written permission, or they have power of attorney
A lasting power of attorney is a legal document that allows you to appoint someone to make decisions for you, should you become incapable of making decisions yourself
The person you appoint is known as your attorney. An attorney can make decisions about your finances, property, and welfare. It is very important that you trust the person you appoint so that they do not abuse their responsibility. A legal power of attorney must be registered with the Office of the Public Guardian before it can be used
Withholding information about you
Information may be withheld if the Trust believes that releasing the information to you could cause serious harm to your physical or mental health. We do not have to tell you that information has been withheld. Information may also be withheld if another person (i.e. third party) is identified in the record, and they do not want their information disclosed to you. However, if the other person was acting in their professional capacity in caring for you, in normal circumstances they could not prevent you from having access to that information.
Correcting inaccurate information
We have a duty to ensure your information is accurate and up to date to make certain we have the correct contact and treatment details about you.
If your information is not accurate and up-to-date, you can ask us to correct the record. If we agree that the information is inaccurate or incomplete, it will be corrected. If we do not agree that the information is inaccurate, we will ensure that a note is made in the record of the point you have drawn to the Trust’s attention.
If you would like to know more about how we use your information, or if (for any reason) you do not wish to have your information used in any of the ways described above, please speak to the health professionals concerned with your care. Please contact:
Linda Allen, Business Partner
Millrise Medical Practice
12 Millrise Road
Stoke on Trent